Alabama CHOOSE Act

Invoice has a unique invoice number provisional

Add an invoice number — every claim needs one the reviewer can reference.

Invoice has an issue date provisional

Add the invoice date — AZ's handbook lists it explicitly, and every platform expects it.

Student name is on the invoice provisional

Add the student's name exactly as it appears in the program.

Vendor business name and contact info are on the invoice provisional

Add your business name and at least one contact — email or phone.

Every line item has a service date provisional

Add the date of service to every line — undated lines bounce.

Every line item has a description and an amount provisional

Give every line a description and a dollar amount.

Parent / account-holder name is on the invoice provisional

Add the parent's name — platforms match invoices to the account holder.

Vendor business address is on the invoice provisional

Add your business address — reviewers reject invoices without it.

Invoice total matches the sum of the lines provisional

The total doesn't add up to the line items — recalculate before sending.

Each line shows its math — minutes, or quantity × unit price good practice provisional

Not required here, but a line that shows its math gets fewer questions: add the minutes — “Math tutoring — 60 min — $80.00” — or a quantity and a unit price: “4 sessions × $80.00 = $320.00”.

The invoice shows a due date good practice provisional

Alabama's rule lists a due date among the required invoice fields — add the date payment is due (esadesk shows the issue date; state the due date in the title or a line note until a due-date field lands).

This is an original charge, not a statement of account good practice provisional

Alabama accepts original charges only — not a statement of account or a running balance. Confirm this invoice bills the actual services rendered, not a carried-forward total.

The invoice is not handwritten good practice provisional

Alabama doesn't accept handwritten invoices — issue a typed/printed document (esadesk's counts) rather than a handwritten one.

Every service falls within the awarded academic year good practice provisional

Alabama funds only pay for services delivered inside the awarded academic year — confirm every line's date of service falls within it.

The invoice doesn't mention the CHOOSE Act or ClassWallet good practice provisional

Alabama's provider guide bars an invoice from referencing the CHOOSE Act Fund or Program, or ClassWallet, in any form. Bill it like any other invoice to the family, with no mention of where the money comes from.