esadeskprogram guide
Program guide · Arizona · 2026-27

Arizona Empowerment Scholarship Account

Arizona's universal ESA lets families direct state education funds to tutors, therapists, and schools — and ClassWallet is where your invoice gets approved or bounced.

  • ClassWallet
  • Direct pay + reimbursement
  • 2% platform fee
Check an invoice freeOpen esadesk
How the money moves
AZArizona ESAprogram funds
Direct pay
ClassWalletthe parent submits your invoice2% fee — pass it on itemized, or absorb it
Youpaid to your account2–10 business days after approval

The program pays you directly.

Reimbursement
ClassWalletthe family claims back what they already paid you
The familyrepaid — you were paid up front

The family pays you first — extra proof rules ride this lane.

Vendors report ClassWallet processing anywhere from 1 week to 30 days — a clean invoice keeps it near the short end; payment lands 2–10 business days after approval.

ADE ESA Parent Handbook 2025–26, Ch. 4
The document

The invoice, annotated

What a ClassWallet reviewer looks for, region by region. Every requirement comes from the program's own documents — sources under each note.

1 Top of the page
InvoiceNo. INV-2026-0412Issued Jun 30, 2026
2 Names and identity
FromCactus Wren Tutoring4102 N 7th St, Phoenix, AZ 85014hello@example.com
Bill toDana JonesAccount holder
StudentRiley JonesArizona ESA
3 The line items
DateDescriptionAmount
Jun 3, 2026Math tutoring — 60 min$75.00
Jun 10–24, 2026Math tutoring — 3 sessions × $75.00$225.00
4 The total
ClassWallet processing fee (2%) — itemized$6.00
Total due$306.00
5 What rides along
Proof of payment — bank statement lineTutor credential

Reimbursement lane only — direct pay needs none of this.

  1. 1

    Top of the page

    Number and date the document — reviewers reference both.

    • Invoice has a unique invoice number
    • Invoice has an issue date
    ADE ESA Parent Handbook 2025–26
  2. 2

    Names and identity

    The names have to line up: your business, your address, the account holder, the student.

    • Student name is on the invoice
    • Vendor business name and contact info are on the invoice
    • Parent / account-holder name is on the invoice
    • Vendor business address is on the invoice
    • License number is on the invoice (therapists)
    ADE ESA Parent Handbook 2025–26 · ADE ESA Parent Handbook 2025–26, Ch. 3
  3. 3

    The line items

    Dated, described, priced — line by line.

    • Every line item has a service date
    • Every line item has a description and an amount
    • Each line shows its math — minutes, or quantity × unit price good practice
    • Service description names the specific tutoring type good practice provisional
    • Services are already rendered, or this is deliberate advance billing good practice
    ADE ESA Parent Handbook 2025–26 · AZ Auditor General performance audit (May 2026) + reviewer-practice reports
  4. 4

    The total

    The math has to close.

    • Invoice total matches the sum of the lines
    • Platform fee is itemized when passed to the family direct-pay lane
    ADE ESA Parent Handbook 2025–26 · AAC R7-2-1508(C)(3)(f) + ADE ESA Parent Handbook 2025–26
  5. 5

    What rides along

    Documents that travel with the claim.

    • Tutor credential (or completed attestation form) accompanies the reimbursement reimbursement lane
    • Proof of payment accompanies the invoice reimbursement lane
    ADE ESA Parent Handbook 2025–26, Ch. 2 + azed.gov/esa/classwallet · ADE ESA Parent Handbook 2025–26, Ch. 3
What you’ll need

The full checklist

Every check esadesk runs for Arizona ESA, with its fix in plain words — 16 checks cited to 5 state and platform sources.

Has to be right 13

  • Invoice has a unique invoice number

    Add an invoice number — every claim needs one the reviewer can reference.

    ADE ESA Parent Handbook 2025–26

  • Invoice has an issue date

    Add the invoice date — AZ's handbook lists it explicitly, and every platform expects it.

    ADE ESA Parent Handbook 2025–26

  • Student name is on the invoice

    Add the student's name exactly as it appears in the program.

    ADE ESA Parent Handbook 2025–26

  • Vendor business name and contact info are on the invoice

    Add your business name and at least one contact — email or phone.

    ADE ESA Parent Handbook 2025–26

  • Every line item has a service date

    Add the date of service to every line — undated lines bounce.

    ADE ESA Parent Handbook 2025–26

  • Every line item has a description and an amount

    Give every line a description and a dollar amount.

    ADE ESA Parent Handbook 2025–26

  • Parent / account-holder name is on the invoice

    Add the parent's name — platforms match invoices to the account holder.

    ADE ESA Parent Handbook 2025–26

  • Vendor business address is on the invoice

    Add your business address — reviewers reject invoices without it.

    ADE ESA Parent Handbook 2025–26

  • Invoice total matches the sum of the lines

    The total doesn't add up to the line items — recalculate before sending.

    ADE ESA Parent Handbook 2025–26

  • Tutor credential (or completed attestation form) accompanies the reimbursement reimbursement lane

    Reimbursements need the tutor's credential or the company's completed tutoring/teaching attestation form alongside the invoice — and website screenshots are not accepted as credentials.

    ADE ESA Parent Handbook 2025–26, Ch. 2 + azed.gov/esa/classwallet

  • Proof of payment accompanies the invoice reimbursement lane

    An invoice alone gets a reimbursement denied — attach proof of payment (a bank or card statement line). esadesk merges it into the invoice document at send, so the parent uploads one file.

    ADE ESA Parent Handbook 2025–26, Ch. 3

  • License number is on the invoice (therapists)

    Therapists must show a license number on the invoice — add yours.

    ADE ESA Parent Handbook 2025–26, Ch. 3

  • Platform fee is itemized when passed to the family direct-pay lane

    If you're passing the 2% ClassWallet fee to the family, it must appear as its own line.

    AAC R7-2-1508(C)(3)(f) + ADE ESA Parent Handbook 2025–26

Worth knowing 3

  • Each line shows its math — minutes, or quantity × unit price good practice

    Not required here, but a line that shows its math gets fewer questions: add the minutes — “Math tutoring — 60 min — $80.00” — or a quantity and a unit price: “4 sessions × $80.00 = $320.00”.

    ADE ESA Parent Handbook 2025–26

  • Service description names the specific tutoring type good practice provisional

    Name the subject — 'math tutoring', not 'tutoring'. Not a documented ADE rule, but specificity cuts manual-review risk (the 2026 Auditor General flagged purchases lacking educational-purpose documentation).

    AZ Auditor General performance audit (May 2026) + reviewer-practice reports

  • Services are already rendered, or this is deliberate advance billing good practice

    Future-dated lines are fine for tuition/registration-style advance billing, but for completed services keep dates on or before the invoice date. (Reimbursements have a different floor: purchases must post-date the family's signed ESA contract.)

    ADE ESA Parent Handbook 2025–26

Check an invoice against these rules

The free checker runs this exact checklist — what passes, what a reviewer would bounce, and how to fix it.

Runs entirely in your browser — nothing you type leaves the page.

Check an Arizona ESA invoice