Utah Fits All Scholarship

Invoice has a unique invoice number

Add an invoice number — every claim needs one the reviewer can reference.

Invoice has an issue date

Add the invoice date — AZ's handbook lists it explicitly, and every platform expects it.

Student name is on the invoice

Add the student's name exactly as it appears in the program.

Vendor business name and contact info are on the invoice

Add your business name and at least one contact — email or phone.

Every line item has a service date

Add the date of service to every line — undated lines bounce.

Every line item has a description and an amount

Give every line a description and a dollar amount.

Parent / account-holder name is on the invoice

Add the parent's name — platforms match invoices to the account holder.

Vendor business address is on the invoice

Add your business address — reviewers reject invoices without it.

Invoice total matches the sum of the lines

The total doesn't add up to the line items — recalculate before sending.

Every line item is listed separately with its own price reimbursement lane

Utah wants each item or service listed separately with individual prices — and named specifically ('Saxon Math 8/7 Textbook', not 'Educational Materials').

Educational-nature explanation is included reimbursement lane

Utah reimbursements need a plain explanation of why the purchase is educational — add one sentence.

Invoice and proof are merged into a single document reimbursement lane

Attach the proof of payment (a PDF, photo, or screenshot) — Utah allows exactly ONE uploaded document per reimbursement, and esadesk merges your invoice and proof into that one file at send.

Proof of payment accompanies the invoice reimbursement lane

A generated invoice (esadesk's included) counts as a document-editor invoice — Utah accepts it only WITH proof of payment: a bank/card statement line or the payment-app confirmation. Attach proof.

Nothing handwritten or self-prepared stands in for a receipt reimbursement lane

Confirm nothing in this packet is handwritten — and if the family paid cash or check, the documentation must come from a POS system with a transaction number; self-prepared invoices are refused for cash/check regardless of amount.

Payment-app screenshots are paired with the receipt, never alone reimbursement lane

If the family paid by Venmo/PayPal/Zelle/Cash App, include the app's completed-payment screenshot (status, date, transaction ID, recipient) MERGED with the invoice — a screenshot alone is rejected, and an app payment without its screenshot is too.

Each line shows its math — minutes, or quantity × unit price good practice

Not required here, but a line that shows its math gets fewer questions: add the minutes — “Math tutoring — 60 min — $80.00” — or a quantity and a unit price: “4 sessions × $80.00 = $320.00”.