West Virginia Hope Scholarship

Invoice has a unique invoice number provisional

Add an invoice number — every claim needs one the reviewer can reference.

Invoice has an issue date provisional

Add the invoice date — AZ's handbook lists it explicitly, and every platform expects it.

Student name is on the invoice provisional

Add the student's name exactly as it appears in the program.

Vendor business name and contact info are on the invoice provisional

Add your business name and at least one contact — email or phone.

Every line item has a service date provisional

Add the date of service to every line — undated lines bounce.

Every line item has a description and an amount provisional

Give every line a description and a dollar amount.

Parent / account-holder name is on the invoice provisional

Add the parent's name — platforms match invoices to the account holder.

Vendor business address is on the invoice provisional

Add your business address — reviewers reject invoices without it.

Invoice total matches the sum of the lines provisional

The total doesn't add up to the line items — recalculate before sending.

Each line shows its math — minutes, or quantity × unit price good practice provisional

Not required here, but a line that shows its math gets fewer questions: add the minutes — “Math tutoring — 60 min — $80.00” — or a quantity and a unit price: “4 sessions × $80.00 = $320.00”.

This invoice matches an existing Hope Scholarship order good practice provisional

West Virginia Hope is order-first: the family purchases your listed service in the portal, then you submit an invoice against that order. Make sure the order exists before you bill it — an invoice with no matching order has nothing to pay against.