Texas PDSES (special education, separate program)
A one-time $1,500 grant for Texas special-education families. TEA staff review every purchase, so the invoice has to be exact.
- ClassWallet
- Direct pay only
- 2.5% platform fee
Direct pay only — PDSES allows no reimbursements.
TEA staff review every PDSES purchase — approval can take up to 30 business days, then payment typically follows within about two weeks.
SPEDTex PDSES provider criteria (spedtex.org)The invoice, annotated
What a ClassWallet reviewer looks for, region by region. Every requirement comes from the program's own documents — sources under each note.
- 1
Top of the page
Number and date the document — reviewers reference both.
- Invoice has a unique invoice number
- Invoice has an issue date
- 2
Names and identity
The names have to line up: your business, your address, the account holder, the student.
- Student name is on the invoice
- Vendor business name and contact info are on the invoice
- Parent / account-holder name is on the invoice
- Vendor business address is on the invoice
- 3
The line items
Dated, described, priced — line by line.
- Every line item has a service date
- Every line item has a description and an amount
- Each line shows its math — minutes, or quantity × unit price good practice
- Invoice states the service exactly as you were approved to provide it
- All services were already rendered (no future dates)
- Every line shows what one unit costs, not just the total
- 4
The total
The math has to close.
- Invoice total matches the sum of the lines
- Platform fee is NOT passed to the family
The full checklist
Every check esadesk runs for Texas PDSES, with its fix in plain words — 15 checks cited to 3 state and platform sources.
Has to be right 13
Invoice has a unique invoice number
Add an invoice number — every claim needs one the reviewer can reference.
SPEDTex PDSES provider criteria + FAQInvoice has an issue date
Add the invoice date — AZ's handbook lists it explicitly, and every platform expects it.
SPEDTex PDSES provider criteria + FAQStudent name is on the invoice
Add the student's name exactly as it appears in the program.
SPEDTex PDSES provider criteria + FAQVendor business name and contact info are on the invoice
Add your business name and at least one contact — email or phone.
SPEDTex PDSES provider criteria + FAQEvery line item has a service date
Add the date of service to every line — undated lines bounce.
SPEDTex PDSES provider criteria + FAQEvery line item has a description and an amount
Give every line a description and a dollar amount.
SPEDTex PDSES provider criteria + FAQParent / account-holder name is on the invoice
Add the parent's name — platforms match invoices to the account holder.
SPEDTex PDSES provider criteria + FAQVendor business address is on the invoice
Add your business address — reviewers reject invoices without it.
SPEDTex PDSES provider criteria + FAQInvoice total matches the sum of the lines
The total doesn't add up to the line items — recalculate before sending.
SPEDTex PDSES provider criteria + FAQPlatform fee is NOT passed to the family
In PDSES the 2.5% ClassWallet fee is paid by you — remove the fee line; it can't appear on the family's invoice.
SPEDTex PDSES provider criteriaInvoice states the service exactly as you were approved to provide it
State the service exactly as approved — e.g. if you're approved as an occupational therapist, the invoice must say 'occupational therapy'. Mismatches bounce.
SPEDTex PDSES provider criteriaAll services were already rendered (no future dates)
PDSES only pays for services that already happened — remove future-dated lines or move the invoice date.
SPEDTex PDSES provider criteriaEvery line shows what one unit costs, not just the total
PDSES wants the price per unit on every line. Add the minutes — “Reading support — 60 min — $75.00” — or a quantity and a unit price: “Reading support — 4 sessions × $75.00 = $300.00”. A line with only a total bounces.
SPEDTex PDSES provider criteria
Worth knowing 2
Each line shows its math — minutes, or quantity × unit price good practice
Not required here, but a line that shows its math gets fewer questions: add the minutes — “Math tutoring — 60 min — $80.00” — or a quantity and a unit price: “4 sessions × $80.00 = $320.00”.
SPEDTex PDSES provider criteria + FAQThe provider is not related to the parent (third degree) good practice provisional
PDSES's program lineage bars buying services from a provider related to the parent within the third degree — confirm you aren't. Flagged from a legacy SSES rule; verify against current PDSES guidance before relying on it.
2021 SSES FAQ (19 TAC §102.1601(a))
Check an invoice against these rules
The free checker runs this exact checklist — what passes, what a reviewer would bounce, and how to fix it.
Runs entirely in your browser — nothing you type leaves the page.
Check a Texas PDSES invoice