Arkansas Children's Educational Freedom Account
Arkansas Children's Educational Freedom Account pays vendors through ClassWallet. Here's what a compliant invoice needs, straight from esadesk's rules data.
- ClassWallet
- Direct pay + reimbursement
- No platform fee observed
The program pays you directly.
The family pays you first — extra proof rules ride this lane.
Direct pay: the family uploads the invoice, ADE reviews it, and the provider is paid electronically. Reimbursement: ADE targets about 14 business days, but 2026 coverage reports real-world waits of six weeks and more.
ADE Office of School Choice — EFA (secondary reporting) · ADE Office of School Choice & Parent Empowerment — EFAThe invoice, annotated
What a ClassWallet reviewer looks for, region by region. Every requirement comes from the program's own documents — sources under each note.
Reimbursement lane only — direct pay needs none of this.
- 1
Top of the page
Number and date the document — reviewers reference both.
- Invoice has a unique invoice number provisional
- Invoice has an issue date provisional
- 2
Names and identity
The names have to line up: your business, your address, the account holder, the student.
- Student name is on the invoice provisional
- Vendor business name and contact info are on the invoice provisional
- Parent / account-holder name is on the invoice provisional
- Vendor business address is on the invoice provisional
- 3
The line items
Dated, described, priced — line by line.
- Every line item has a service date provisional
- Every line item has a description and an amount provisional
- Each line shows its math — minutes, or quantity × unit price good practice provisional
- 4
The total
The math has to close.
- Invoice total matches the sum of the lines provisional
- 5
What rides along
Documents that travel with the claim.
- Proof of payment accompanies the invoice good practice reimbursement lane provisional
The full checklist
Every check esadesk runs for Arkansas EFA, with its fix in plain words — 11 checks cited to 2 state and platform sources.
Has to be right 9
Invoice has a unique invoice number provisional
Add an invoice number — every claim needs one the reviewer can reference.
ADE Office of School Choice & Parent Empowerment — EFAInvoice has an issue date provisional
Add the invoice date — AZ's handbook lists it explicitly, and every platform expects it.
ADE Office of School Choice & Parent Empowerment — EFAStudent name is on the invoice provisional
Add the student's name exactly as it appears in the program.
ADE Office of School Choice & Parent Empowerment — EFAVendor business name and contact info are on the invoice provisional
Add your business name and at least one contact — email or phone.
ADE Office of School Choice & Parent Empowerment — EFAEvery line item has a service date provisional
Add the date of service to every line — undated lines bounce.
ADE Office of School Choice & Parent Empowerment — EFAEvery line item has a description and an amount provisional
Give every line a description and a dollar amount.
ADE Office of School Choice & Parent Empowerment — EFAParent / account-holder name is on the invoice provisional
Add the parent's name — platforms match invoices to the account holder.
ADE Office of School Choice & Parent Empowerment — EFAVendor business address is on the invoice provisional
Add your business address — reviewers reject invoices without it.
ADE Office of School Choice & Parent Empowerment — EFAInvoice total matches the sum of the lines provisional
The total doesn't add up to the line items — recalculate before sending.
ADE Office of School Choice & Parent Empowerment — EFA
Worth knowing 2
Each line shows its math — minutes, or quantity × unit price good practice provisional
Not required here, but a line that shows its math gets fewer questions: add the minutes — “Math tutoring — 60 min — $80.00” — or a quantity and a unit price: “4 sessions × $80.00 = $320.00”.
ADE Office of School Choice & Parent Empowerment — EFAProof of payment accompanies the invoice good practice reimbursement lane provisional
For an Arkansas reimbursement the family already paid you, so attach the dated receipt: your business name and contact, what each item was and the date it happened, the itemized prices and the total, and the date they paid. A bank or card statement line works as a fallback. esadesk merges it into the invoice document at send.
AR EFA Family Handbook 2025-26 (dese.ade.arkansas.gov)
Check an invoice against these rules
The free checker runs this exact checklist — what passes, what a reviewer would bounce, and how to fix it.
Runs entirely in your browser — nothing you type leaves the page.
Check a Arkansas EFA invoice